Visiting Rotations for Residents and Fellows

Step 2

Physician in Training (PIT) Permit

Each visiting resident must possess a postgraduate training permit (PIT) issued by the state. If you are a resident rotating with us from out of state, you will need to obtain a rotator permit, valid for the duration of the rotation, from the Texas Medical Board.

The residents/fellows home institution will need to submit the following to the Texas Medical Board:

• PIT submission spreadsheet (completed by the coordinator of the home institution)
• Letter of accountability (from the sponsoring institution's Program Director)

Additionally, the resident will need to provide:

• ACGME program number
• Social security number
• ECFMG number (if applicable)
• Start and end dates for your rotation

Submit the PIT Submission Spreadsheet to PIT.Application@tmb.state.tx.us and fax the Letter of Accountability to the Texas Medical Board (contact information will be provided by Selene).

Step 3

Complete onboarding requirements

After receiving the signed PLA, the resident will need to:

• Complete the visiting resident application
• Provide a professional photo for BSWH badge
• Any other required documentation for onboarding, if applicable
  
   

Once completed, submit the packet and photo to Selene Valdez. Upon processing, Selene will:

• Enter the resident into Access One
  • Resident/Fellow will claim their account
• Assign EPIC access
  • Resident/Fellow will need to complete training and compliance modules in a timely manner
• Provide Baylor Scott and White Badge
  • Resident/Fellow and/or Program Administrator will need to pick up badge from the badging office prior to or on their first day. Details in Step 5.
    
     

Step 4

Complete Required BCM Modules

The resident/fellow is required to complete specific BCM training modules based on their PGY level/status. These modules will be assigned by Selene and will appear in the resident’s training transcript. The required modules are:

• PGY 1 – Resident as Teachers and Educators: Fostering a Growth Mindset
• PGY 2 – Resident as Teachers and Educators: Fostering Critical Thinking in Learners
• PGY 3 – Resident as Teachers and Educators: Teaching and Leading as a Supervisory Resident (Team)
• Fellow – Fellows as Teachers and Educators: Next Level Teaching Skills

These modules will be assigned by Selene Valdez and must be completed prior to the rotation.

Step 5

Rotation procedures

One week prior to rotation start date: Receive email from GME Admin to:

• Confirm access to EPIC
• Verify completion of all required compliance modules
• Ensure you have received reporting instructions and a schedule from the program you will be rotating with

On the first day of the rotation: Report to the Program Coordinator to receive:

• Temporary badge (if applicable)
• Call meal card (if applicable)
• Parking sticker (if applicable)

End of rotation:

At the end of the rotation, all issued items must be returned to the Program Coordinator and/or discarded at any Iron Mountain. If a resident has future rotations with us (e.g., Darnall), they should keep their badge.